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Privacy Policy

1. Introduction

Brillian (referred to as "we," "us," or "our") is committed to protecting the privacy and security of personal data we process. This privacy policy outlines how we collect, use, and protect personal data in compliance with the General Data Protection Regulation (Regulation (EU) 2016/679, “GDPR”) and Finnish data protection laws.

We collect and process personal data to deliver our services, manage client contracts, and facilitate smooth communication with our customers and partners. Additionally, personal data is used to share insights, send event invitations, and promote our services, ensuring relevance and personalized interaction. We collect and process recruitment-related data to evaluate candidates and communicate during hiring processes. We also handle data to comply with legal obligations and analyze service performance to enhance our offerings.

 

2. Data Controller:

Brillian Oy, c/o Jussi Järvinen, Tuohikuja 5 A4, 02130 Espoo, Finland (business identity code 3462574-6), is the data controller responsible for the processing of your personal data in connection with this policy. 

 

3. What Personal Data We Collect And For What Purpose

Clients, Business Partners and Other Contact

We collect and process personal data necessary to provide our services, maintain client relationships, and comply with legal obligations. This includes:

  • Contact Information: Name, email address, phone number, job title, and company details.

  • Service Information: Data related to the communication with us such as notes, inquiries and feedback.

  • Marketing Preferences: Information provided for subscription to newsletters or event participation.

Recruitment Candidates

If you apply for a job at Brillian, your personal data is processed solely for the purpose of recruitment, including assessing your application, verifying qualifications, and communicating with you. The legal basis for this processing is the pursuit of legitimate interests in hiring qualified employees, as well as your consent by submitting your application.

  • Contact Information: Name, email address and phone number

  • Recruitment Data: CVs, cover letters, professional skills, professional social media account and communication during recruitment processes.

 

4. How We Collect Personal Data

We collect personal data through the following means:

  • Direct interactions: When you contact us via email, phone, or online forms.

  • Automated technologies: When you use our website, cookies and analytics tools collect data about your interactions.

  • Third-party sources: Publicly available information or information provided by your organization.

 

6. Data Sharing and Transfers

We may share personal data with:

  • Service Providers: For hosting, analytics, and communication tools, under data processing agreements.

  • Legal Authorities: When required by law.

  • International Transfers: If personal data is transferred outside the European Economic Area (EEA), we ensure appropriate safeguards, such as standard contractual clauses provided by the EU Commission.

 

7. Data Retention

We retain personal data only as long as necessary for the purposes outlined in this policy or as required by law. Retention periods depend on the nature of the data and our contractual or legal obligations. For example:

  • Recruitment data: Retained for up to 3 years unless further consent is provided.

  • Marketing data: Retained until consent is withdrawn.

  • Legal and contractual data: Retained as required by applicable laws.

 

8. Data Subject Rights

Under GDPR, you have the following rights:

  • Access: Request access to your personal data.

  • Rectification: Correct inaccurate or incomplete data.

  • Erasure: Request deletion of data under certain conditions.

  • Restriction: Restrict processing of your data.

  • Portability: Receive your data in a structured, machine-readable format.

  • Objection: Object to processing based on legitimate interests.

  • Withdraw Consent: Withdraw consent where processing is based on consent.

 

9. Data Security

All collected personal data is classified as confidential. We implement appropriate technical and organizational measures to protect personal data against unauthorized access, loss, or misuse. Measures include encryption, access controls, and regular security assessments. Access to data is limited to authorized personnel on a need-to-know basis.

 

10. Use of Cookies

Our website uses cookies to improve functionality and analyze usage. These cookies help us ensure website functionality, manage user preferences, analyze traffic, and enhance user experience. By continuing to use our website, you consent to the use of these cookies.

 

11. Updates to This Policy

We reserve the right to update this policy to reflect changes in our practices or legal requirements. The latest version will always be available on our website.

 

12. Contact Us

For any questions regarding privacy, or to exercise your rights regarding your data, contact us at brillian@brillian.fi and we will get back to you.